The same information, over and over
You copy data between emails, spreadsheets, software and documents.
Workflow audit & optimisation
Less repetitive work. More time for your business.
Scattered information, duplicate data entry, disconnected tools: we examine how you work to identify ways to simplify it.
30 minutes to scope your needs. Audit priced by proposal.
Independent professionals, businesses and organisationsTailored applications · Automation · AI
Your starting point
What is taking up your time?
An audit can focus on one specific difficulty or several related processes. We start with how you work and the tools you already use.
Too much manual tracking
Client requests, tasks, equipment loans or invoices: everything relies on lists and follow-ups.
Documents piling up
Reading, filing, comparing and finding the right documents take up a significant part of your day.
Tools that do not work together
Information is scattered and coordinating with other people becomes complicated.
Our approach
From a difficulty to an action plan.
30 minutes · free
Define your needs
You explain your difficulties and priorities. Together we identify the processes to review, then send you a proposal setting out the audit scope, deliverables and price.
Audit by proposal
Understand how you work
Video interviews, demonstrations of your tools and discussions with relevant team members as needed. An on-site observation can complement the analysis.
Report & findings session
Identify the priorities
We present our findings, recommended improvements, estimated time savings and budgets. You leave with a plan to support your decisions.
At your own pace
Choose what comes next
You decide which actions to take. Implement them with your team, another provider, or ask us to carry out the work.
Your deliverable
Clarity to decide. A plan to act.
A detailed report, explained in a findings session. The recommendations reflect how you work and the agreed scope.
Let’s discuss your needsYour action plan
- Specific findings
- Time-consuming steps, scattered information and limitations of your current tools.
- Prioritised improvements
- What can be simplified, how and in what order, including the dependencies to consider.
- Estimated time savings
- A before-and-after comparison based on the volumes and timings collected, with explicit assumptions, human checks and uncertainties.
- Budgets to help you decide
- Indicative implementation and recurring costs. Areas requiring further investigation are identified before an implementation quote.
Savings are estimates, not guaranteed results. Time freed up can be used for other activities.
In practice
Solutions born from real work.
We first build tools for our own business. That experience also helps us tailor solutions to our clients’ needs.
Our own accounting
From receipts to entries.
Gathering documents and catching up on accounting involved many manual steps.
AI-assisted analysis and filing, bank imports and document matching to entries, with Crésus-compatible data exchange.
ark.flow Compta — Explore the projectA need raised by our fiduciary
Client files that are easier to follow.
Tracking missing documents and comparing tax returns with assessments took time.
Centralised files, document collection and assisted comparison to flag differences. The fiduciary makes the final decision.
ark.flow Fiduciaire — Explore the projectSki World Cup · Crans-Montana
From paper to tracked loans.
At the warehouse, equipment loans were recorded on paper and returns tracked manually.
A tailored version of ark.stock to centralise borrowers, loans and returns, and see who has which equipment.
ark.stock — Explore the projectA few details
Your questions, answered.
Do we need to know what to build already?
No. You can start with an everyday difficulty. The audit helps us understand the need and identify suitable responses: using existing tools better, connecting them, automating tasks or developing an application.
Will we need to replace our tools?
Not necessarily. Better use of existing tools or connecting them may be enough. Custom development is proposed when it fits the need. Controlling audiovisual equipment can also be explored if your process calls for it.
Is artificial intelligence always involved?
No. We recommend it where it has a practical use, taking into account the data involved, the reliability required and human validation.
How much does the audit cost?
The initial 30-minute conversation is free. The audit price depends on the processes to review and the depth of analysis required. It is set out in a proposal you accept before the work starts.
Do we have to use you for implementation?
No. The report is yours and you are free to choose how to implement it. It helps you select actions without necessarily being a complete technical specification. If you want to work with us, the selected actions are covered by a separate quote.
Let’s start with a conversation
Let’s talk about what is taking up your time.
In 30 minutes, we can discuss your difficulties and what an audit could help you achieve. Free, with no obligation.
Book a free conversation